Planning to export goods and unsure about customs procedures? GULFSHIPPING is here to support you with fast, accurate, and professional customs declaration services.
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Should You Use a Customs Declaration Service?
Your company is planning to export a shipment and is considering whether to use a customs declaration service or handle customs clearance procedures on your own. GULFSHIPPING is here to help answer your questions and guide you toward the most suitable solution.
Using an external service is an optional decision for your business. If your company has sufficient expertise and resources to manage customs procedures independently, outsourcing may not be necessary. However, in many cases, professional support can help reduce risks and save valuable time.
Who Is Responsible for Customs Declaration?
From a legal perspective, the cargo owner is responsible for the accuracy of the information declared on the customs declaration. The person submitting the declaration does not automatically bear legal responsibility for its content.
In cases where a licensed customs brokerage agency is engaged, the agency signs and stamps the declaration under the authorization stated in the brokerage contract. As a result, the customs brokerage agency assumes responsibility for the contents of the customs declaration.
Important Note: Do Not Rely Entirely on the Service Provider
For any type of service, the first step is to carefully evaluate the capability and professionalism of the service provider before cooperating. Even when working with a competent and trustworthy partner, close coordination is essential.
Fourth, you should always review all documents before handing them over to the customs declarant and make corrections or additions if any errors are found. Early detection of mistakes allows issues to be resolved quickly and helps minimize additional costs.
Customs declarants are professionals with expertise in logistics and transportation, so they should be treated as consultants. They can assist in identifying the correct HS Code, checking the validity of documentation, and proposing necessary adjustments.
Note: Any questions or issues requiring consultation should be addressed before importing or exporting goods.
Practices to Avoid When Using a Customs Declaration Service
Third, do not submit transaction documents and shipment information to the customs service provider without reviewing them first. Although document verification is part of their responsibility, even minor errors can lead to delays and additional costs that your company will have to bear.
Second, we strongly recommend requesting a draft customs declaration for review and confirmation before it is officially submitted to the customs system.
Why Is This Necessary?
The cargo owner understands the shipment details best, including consistency across all documents. This makes it easier to identify inaccuracies or mismatched information and request timely corrections.
In principle, the cargo owner has in-depth knowledge of the goods and their origin, while the customs declaration service provider specializes in customs procedures, documentation, and clearance processes. Effective cooperation and information sharing between both parties ensure a faster, smoother, and more efficient customs clearance process.
Understanding Blank Signing
You may still find this concept unclear, so let us explain it in more detail.
Blank signing can be convenient for customs service providers, as it helps save time. When declarations need to be submitted or documents require amendments, the service provider can process them quickly and efficiently after notifying the cargo owner.
However, if blank signing is used improperly or without adequate supervision, it can negatively impact both the individual involved and the company’s reputation. Therefore, this practice should be applied with caution and proper control.
If you find this article helpful, please share it with your colleagues or partners who may be considering customs declaration services, so they can gain more useful insights.
GULFSHIPPING
A provider of safe, efficient, and fast logistics solutions.
Address: No. 99, Street 37, Van Phuc Urban Area, Hiep Binh Ward, Ho Chi Minh City, Vietnam
Phone: (+84) 906 651 726
Email: supportgulf@gulfshipping.com.vn
Website: gulfshipping.com.vn
